Cloud computing has expanded significantly over the last few years, leading to an considerable increase in the use of web-based project management systems. These software applications can provide organisations of any size with a number of benefits, including workflow management, keeping project teams informed at all times, and allowing organisations to manage their projects and portfolios.
An important feature provided by these project management systems is the ability for users to log in from any location in the world, at any time, in order to update their tasks and projects. Team members do not need to be in the same physical office location to use the system, which can make a seriously positive impact on productivity.
The ability for a web-based project management system to upload and manage documents is equally important and sharing information is vital to a project’s success. Documents can be uploaded and stored centrally, so that the most updated information is always available to the project team when needed. With a centralised system, your documents are always available and always backed up so that you have a reliable workspace at your fingertips.
A big factor of project success is the ability of the project team to complete tasks within the allocated time and budget. Your project management system must allow tasks to be allocated to specific employees or, should you choose, tasks can be allocated to the team as a whole. This is ideal for larger organisations that have multiple divisions or departments that need to work together to complete a project. Tasks can easily be assigned to one or more users and more users can be added at any time. This makes it ideal for growing organisations and allows for teams to constantly grow and expand.
The ability for team members to communicate and collaborate is essential, and these systems allow for conversations to take place easily and effortlessly. With the ability to comment on a document or task, effective communication is simple with the help of a professional online system. Added to this, these messages and other communication efforts are stored within the system, which allows for easy record keeping, and a search function that will allow you to find any comment or message that has been recorded and thus stored.
Are you looking to benefit from a web-based project management system? If so, try a free 30-day trial of Project Portfolio Office (PPO) today at www.go2ppo.com/try.php.
PPO is an award winning online project portfolio management and collaboration application. PPO is simple, immediate, secure and affordable. PPO is flexible and can be configured to support any methodology.
